We consider the careful and appropriate handling of your personal information to be one of our highest management priorities. In accordance with the Personal Information Protection Act and related laws, we will manage and protect your personal information with the utmost care.
１．Name of the Business Operator
COLUMBIA WORKS, Inc. (Shibuya, Tokyo) / COLUMBIA COMMUNITY, Inc. (Shibuya, Tokyo) / COLUMBIA HOTELS & RESORTS, Inc. (Shibuya, Tokyo) / COLUMBIA ASSET MANAGEMENT, Inc. (Shibuya, Tokyo)
２．Definitions
(i) The terms used in this Privacy Policy are defined in accordance with the Personal Information Protection Act.
(ii) The “COLUMBIA WORKS GROUP” refers to COLUMBIA WORKS, Inc. and its subsidiaries, as well as affiliated companies.
３．Purpose of Using Personal Information
We will not use personal information beyond the scope necessary to achieve the “Purpose of Use,” which includes the following:
(1) Entering into contracts related to real estate transactions (including sales, exchanges, rentals, management, and related intermediaries) and providing services based on these contracts, as well as providing information.
(2) Providing personal information to third parties (clients, real estate agents, property information sites, advertising companies, designated distribution organizations, financial institutions, management companies, legal professionals, and other consented third parties) within the necessary scope to achieve (1).
(3) Entering into contracts related to our business, providing services based on these contracts, and providing information.
(4) Conducting sales activities related to the business of Columbia Works and the COLUMBIA WORKS GROUP, including mailing materials, providing information, promoting products/services, event notifications, and survey collection via mail, email, and phone.
(5) Conducting market trend analysis (marketing analysis).
(6) Conducting recruitment activities for COLUMBIA WORKS and the COLUMBIA WORKS GROUP.
(7) Performing various necessary management tasks for our operations.
(8) Providing personal information to third parties with your consent or as required by law, within the necessary scope to achieve the above purposes.
４．Provision of Personal Information to Third Parties
We will provide personal information to third parties as described in “3. Purpose of Using Personal Information” with your consent, and also in the following cases:
① When required by law.
② When necessary to protect a person’s life, body, or property (including corporate property) and obtaining consent is difficult.
③ When particularly necessary for public health improvement or the healthy development of children and obtaining consent is difficult.
④ When it is necessary for the business operator to cooperate with the performance of duties stipulated by law for national or local public organizations or their entrusted entities, and obtaining consent may hinder the execution of such duties.
５．Joint Use of Personal Information
To provide comprehensive services within the COLUMBIA WORKS GROUP, we may jointly use personal information of clients (including corporations) among the COLUMBIA WORKS GROUP in accordance with the law.
(a) Items
Information provided by clients (including representatives for corporations): name (corporate name), address (registered office), postal code, phone number (including mobile), fax number, email address.
(b) Scope
COLUMBIA WORKS, Inc. / COLUMBIA COMMUNITY, Inc. / COLUMBIA HOTELS & RESORTS, Inc.
(c) Purpose of Use
Same as “3. Purpose of Using Personal Information.”
(d) Responsible for Managing Personal Information
COLUMBIA WORKS, Inc.
６．Outsourcing of Personal Information Handling
We may outsource our business to other companies or individuals. When outsourcing, we will take appropriate security measures to ensure the safe management of personal information.
７．Security Measures for Personal Information
To prevent leaks, loss, damage, or unauthorized use of personal information, we will implement necessary and appropriate security measures according to each stage of acquisition, use, and storage.
８．Establishment and Implementation of Regulations on Personal Information Handling
To implement this Privacy Policy, we will establish internal regulations regarding the handling of personal information (the “Personal Information Handling Regulations”) and ensure that our officers and related parties are thoroughly informed and comply with them.
９．Disclosure of Retained Personal Information
(a) Regarding Purpose of Use
The purpose of using retained personal information is as stated in “3. Purpose of Using Personal Information.”
(b) Procedure for Disclosure
We will respond to requests for notification of the purpose of use, disclosure, correction, addition or deletion, suspension of use, or cessation of provision to third parties regarding retained personal information.
(c) Contact for Disclosure Requests
Please contact the “Inquiry Contact Point” below.
(d) Disclosure Procedures
To prevent information leaks due to impersonation, we will require “identity verification” through identification such as a driver’s license or passport before processing requests for notification, disclosure, correction, or suspension of use. We may also request necessary information to identify retained personal data and may charge a fee equivalent to actual costs.
１０．Inquiry Contact Point
For any questions, comments, or complaints regarding the handling of personal information, please contact:
COLUMBIA WORKS, Inc.
Human Resources and General Affairs Department
Office Hours: Monday to Friday, 9:00 AM to 5:30 PM (excluding public holidays and year-end/New Year)
TEL：03-6427-1562 / FAX：03-6427-1563